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Venue Coordinators Can Prepare for Success

By November 28, 2012

There is always going to be underlying level of stress on event day. Most of the time I'd say it is more anxiety than stress, but no matter what you call it, those feelings can snowball quickly if things start to go wrong. Venue coordinators can help keep everything under control by putting out the small fires and looking ahead for potential needs. Their job begins well before the client arrives, by inspecting the room and positioning all the details.

Setup time is one place where the stress of event planning can start to surface as frustration. When clients walk into their room they expect to see everything in order. Even the slightest oversight can set off a chain of strong emotions, which is why venues often have a setup checklist to review on event day. Everything from placing signage to counting tables and chairs needs to be covered. I have listed a few setup provisions of my own on this checklist for venue coordinators.

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