Regardless of your level of experience, even a hospitality enthusiast will create amazing business events if they stay organized along the way.
Even though of an event does change the amount of information tracked, most programs require the same approach to documentation. Creating an event planning binder is probably the most efficient way to stay organized for planning seminars, conferences, internal trainings, executive meetings or other business events. This work generates a lot of paper, many conversations and endless details.
Each program should have its own binder. Depending on the complexity of your event, it should include several sections:
- Itinerary/Agenda
- Key Contacts
- Attendees
- Communications
- Contracts
- Banquet Event Orders
- Entertainment
- Lodging/Rooming List
- Arrivals/Departures
- Activities
- Gifts
- Budget
- Miscellaneous
With your event planning binder updated regularly, you’ll easily share information with your internal colleagues and clients, even if they don't give you much time to prepare.
